Learn All About The Meeting Capture PowerApps Sample Template

Have you seen the new Meeting Capture PowerApps sample template?  It allows you to capture meeting notes (including text, sketches, and pictures), create tasks in Microsoft Planner and export your meeting notes to various locations such as Planner, Email, and OneNote.  It even allows you to schedule follow up meetings quickly and easily.

READ ABOUT IT

Here’s the official post about it on the PowerApps team blog.

GET IT

You can download it here.

WATCH VIDEOS ABOUT IT

We created this PowerApps sample template with Microsoft and know it inside and out so I recorded 4 videos that include an end-to-end demonstration, how to install and configure it, and deep dives on concepts implemented in the app to ramp you up on it quickly and help you learn from it.  You can watch the videos in this YouTube playlist.

This is a fun and very helpful PowerApp, hope you enjoy it!



Author: Todd Baginski
I am a 15 time Microsoft MVP, a Partner, and the CTO at Canviz where I am currently leading several projects that include PowerApps, Azure, Office 365, SharePoint Framework, Artificial Intelligence, Machine Learning, full web stack, and numerous other technologies. I give back to my community by coaching and growing youth sports teams.

33 Comments

  • Chris

    Looks really great although we’ve replaced Skype for Business with Microsoft Teams as our meeting and chat communication platform. Is there a way to replace the Skype meeting link with teams with Meeting Capture?

  • Dmitry

    Hi Todd, still cannot understand why the Notes from the meeting come in a unformatted way. Especiallyl the issue is with multiple rows – PowerApps puts them altogether in one row unless the br tag explicitlly specified to separate them. How to fix this, please?

    • Hi Dmitry,

      They notes are not formatted because at the time we made the app there was not Rich Text control available in PowerApps. Now there is. If you swap out the control where the notes are entered with the Rich Text control and modify the code accordingly you will be able to save Rich Text notes.

  • Jacob

    This is awesome. Really great work. I’m a total novice with Powerapps – how hard would it be to export the various fields (e.g. attendees, notes etc.) from the meeting capture to a sharepoint list?

  • Hamid Sebghati

    Hi Todd
    I wonder if there is a possibility to use a OneNote business meeting template in the Meeting Capture App?

    • Yes, you can certainly do that. You have complete control over the HTML that you send to OneNote to generate the layout for the OneNote page. There’s not really a way to select the OneNote template you want, but you can replicate the template with the HTML you create inside the PowerApp and send to the OneNote connector.

  • Emt

    Hi Todd,
    This is awesome. Really great work.
    In the Meeting capture, I like to add one more icon to HomeNavBar Group and one more corresponding screen. I am able to add an icon but it is not part of the group and I am able to add a screen and it opens on clicking the newly added icon, but it takes the whole screen/app space, instead of opening in the right side working pane like the other pages. What should I do to achieve the above? Thanks a lot…

    • Thanks! 🙂

      Each screen opened by the icons in the HomeNavBar Group contains it’s own NavBar Group. To quickly replicate the look and feel of each page you create I suggest clicking the ellipsis next to the screens in the Tree View and selecting Duplicate screen. This will give you the layout that includes the icons on the left side, then you can edit the rest of the screen to meet your needs.

  • Emt

    Hi Todd,
    Thank for the reply (I am so privileged “THE TODD BAGISSKI” replied to me 🙂 ).
    That will be very helpful in making progress (and fast).
    My question of inserting an icon still remains, as I like to insert in NavBar Groups of all Screens. Can I ungroup, add, and regroup? Is there something like that?
    Do you have sessions at SP Conference in Vegas? Hope to see you there, if not in my hometown Kirkland!
    Thank you, once again…

    • You’re welcome. Yes, that is essentially how you can add the icon to the NavBar Groups. Nope, not speaking in Vegas. I coach youth lacrosse and don’t do any travel to conferences during the season so I can be there at all the games and practices for the kids.

  • I love the meeting capture app but for whatever reason, it is not installing. I can select the template, name it, select create, power app opens and then nothing. Any suggestions?

    • Hi Cher,

      I’ve heard about this behavior from time to time from several folks. Your best bet is to delete the app and try again then click the Make this my own app link in the top of the PowerApps Editor.

  • Emt

    Hi Todd,

    I am loving this template and like to ask this question: “Some users color code their meetings – is there a way to get the color of every meeting and apply the same in WelcomeScreen where you apply Red?”

    Thanks a lot!

  • Kelli

    Hi Todd,

    I can’t even begin to describe how helpful this is and how many meetings this new app will impact!!!! I am thrilled!

    How can I edit the email banner in the email that gets sent to the recipients after it is exported with meeting notes?

  • Jana L

    I absolutely love this app, but would it possible to connect it to Dynamics 365 and have the meeting notes land in Dynamics 365 in the entity Activites/Appointmet.

  • Patrik

    Hi Todd,

    Thank you for the template, it’s a good starting point. It worked for me for some time, but all of a sudden I get this thrown at my face:

    —————-
    OneNote(Business).GetSectionsInNotebook failed: { “error”: { “code”: 400, “message”: “Error; the requested notebook or section may have been deleted or is otherwise inaccessible.”, “source”: “europe-001.azure-apim.net”, “path”: “choose[4]\\when[1]”, “clientRequestId”: “034798f0-c67b-4e84-a9d0-5016759e8cd6” } }
    —————-

    I removed and re-added all the connections, still the same.

    Any idea what I could do?

    • This looks like an error with the underlying APIs, not the code in the PowerApp. I suggest reaching out to MS support and providing them the session ID of your PowerApp to help them troubleshoot.

  • Ashok

    Hi Todd,
    I am trying to schedule follow-up meeting on weekends but not able to create any. Is there any way I can do same?

    • Off the top of my head I cannot remember the filter criteria we have in the meeting search logic. However, I believe it is possible if you modify that logic.

      • Ashok

        Dear Todd,
        I tried searching everything but could not able to find the control which is blocking the app to book meeting on weekends. Could you please support and let me know exactly what need to be changed so that I can book meeting on any day of the week. Thanks in advance.

        • Hi Ashok,

          Look at the call to the connector that finds the available meeting times and trace the code backward from there. Also review the connector documentation so you understand all the parameters and the effect they have on finding available meeting times. Also, not 100% sure about this because I did not test it, if the attendees have not marked their weekends as regular work hours then I don’t think they will be marked as free on weekends and therefore you wouldn’t be able to book meetings with them.

  • Ashok

    Thanks Todd,
    I will look into it in details again but I am kind of surprised that you never faced this issue. I am not able to book any meeting on Saturday and Sunday though I have marked my weekend as Friday and Saturday.

  • Andreabo

    Hello
    I want to create a new field for notes on the same screen that the main notes field, I did copy-paste from the current figure but when I wanted to save it, it just sent the notes written in the main notes field but, not the notes written in the additional notes field (the one that I copy and paste). How I can connect a new field for notes to the export functionality?

  • Hi Todd,

    This is a great app, but I’m having a problem with the save action button. It appears to be greyed out. There’s also an error in the code that I’m not sure is related…

    The Patch function has some invalid arguments
    The specified column ‘AssignToUser’ does not exist.

    Bit of a strange one as the app was fresh installed twice and has the same issues.

    Hope you’re able to help. TIA.

  • Hello

    I would like to know how to create multiple fields for notes and how to get these spaces to be recorded as part of the minute in the one-note, and the email!
    Thanks in advance for your support

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